When it comes to running a project within your business, keeping all of your employees on task can be a challenge.
In order to achieve success, everyone needs to be on the same page in terms of having the right attitude and using the specified tools to get the job done.
There’s no right and wrong way to complete a project as each business is different; however, as the manager, it’s important that you’re aware of how to achieve the objectives and goals for success.
If you have never managed a project before, it’s likely you’ll need some help and advice to get off on the right foot, so here are a number of valuable tips that may be useful for your upcoming project:
Understand the Client’s Expectations
Prior to starting the project, it’s important you’re aware of the client’s expectations. You will also need to ensure that a plan is drawn up to prevent crucial mistakes being made as well as giving each team member a specific role to focus on. It’s your job as a project leader to come up with a clear plan that must be followed by all team members, depicting the goals that must be met at various stages. Do keep in mind that the plan is likely to change on a constant basis due to the shift in priorities, so it may need revisiting every few days or so.
Be a Leader
No successful project was ever carried out without a good leader, so as the manager, it’s your duty to direct your team. Those under your lead will be constantly looking to you for advice and guidance, so it’s important you’re able to establish yourself as a leader with excellent communication and organizational skills. You’ll also be expected to converse with the client and be willing to step in when things aren’t going to plan. If you aren’t a natural leader, it’s essential you do some research into how you can throw yourself into the role.
Use Workflow Software
Software is an extremely useful tool to keep your team in the loop during the scope of the project. Specialised project management software allows for easier collaboration between team members and the client — with the ability to schedule and delegate tasks — as well as sharing documents between the relevant people. Not only does this investment cut down on time and money in the long term, but it can also reduce unnecessary stress. When it comes to inspection report software, workflow is cleverly managed with automated scheduling, report delivery, email follow-up and billing, which takes out the hard work when managing day-to-day projects. This is just one example of how workflow software can benefit a specific industry.
Collaborative software also presents the opportunity for remote working within projects without employees or freelancers having to be physically present. Companies can therefore go on to hire the very best talent throughout the country and have full assurance that work is completed on time by simply keeping check on the platform.
Regardless of the project you’re looking to carry out, there are always going to be possible risks. With this in mind, risk management is vital for achieving project management success. To make sure your project runs smoothly, potential risks need to be detected beforehand so the effective procedures can be put into place as soon as they arise. The more projects you manage, the more likely you’ll notice potential risk factors that could crop up before deciding on the necessary measures that need to be taken.
Evaluation of the Project
Every completed project is a learning curve in which you’ll take away another new experience that you can refer to for forthcoming projects. The first project you manage may not run as successfully as you may have hoped, but as with anything, success ultimately comes down to experience.
It would be a good idea to complete a review for each completed project — detailing the successes and failures and where you could improve next time. Evaluate the planned ROI (return on investment) with the real ROI to gain some insight into how profitable your project turned out.
It may also be worthwhile to do a follow-up with your client to ask their personal opinion about what you did well and what you could potentially improve on. This not only shows that you care about the service you provide, but will cut out any unnecessary worries next time around.