Google Workspace is a great way to stay organized and keep all of your work in one place.
However, this is not always the case for many business owners who still struggle with data breaches and cyber-attacks. While it's essential to protect your account from unauthorized access, it's more important to understand the available options so you can pick the best solution. Below, we will discuss the top ways to protect your Google workspace account and keep your data safe.
Use Open Services for Lifecycle Collaboration (OSLC)
Open Services for Lifecycle Collaboration (OSLC) is a great way to keep your workspace organized and prevent unauthorized access. This is an open community that provides users with various services, including workspace tool integration and management. The open OSLC specifications provide a universal approach to integrating products independent of product API. These specifications reduce tool incompatibilities and free users from being confined to specific products or product versions.
You can easily link only the tools that are beneficial to your business into your Google workspace and lock out those that pose potential harm with the help of OSLC specifications.
Set Up an SPF Record
Setting up a sender policy framework (SPF) record for your Google workspace might seem like a no-brainer, but many business owners still don't have one. An SPF record will help to ensure that only authorized devices and services can access your account. You can do this by creating a TXT record in your DNS settings and restricting or allowing only a select list of domains and IP addresses to send you emails from your workspace.
Setting up an SPF record can be a challenge to many startups, and there's no shame in seeking help from specialists. You can start by reading online resources on How to set up SPF record for Google account or hiring a team to train your staff on best practices.
Enable Two-Factor Authentication
Two-factor authentication is an extra layer of security for your Google account. When you enable it, you'll need to enter a code sent to your phone or generated by an app every time you sign in. This makes it much more difficult for someone to hack into your account because they would need access to both your password and your phone.
To enable two-factor authentication, go to your Google Account settings and click on "Security." scroll down to "Signing in to Google" and click on "Two-step verification." Follow the prompts to set up two-factor authentication for your account.
Use Strong, Unique Passwords
While creating unique passwords looks like a no-brainer, many businesses still miss out on this crucial factor in protecting a Google workspace account. A strong password is at least eight characters long and includes a mix of upper and lowercase letters, numbers, and symbols.
Avoid using easily guessed words like your name or birthdate. You can use a password manager to help you keep track of all your different passwords. To set a strong password for your Google account:
- Visit the Google Account Security page.
- Click "Signing in to Google."
- Under "Password," click Change password.
- Enter your current password, then enter and confirm your new password.
There are many other ways to protect your Google workspace account, like managing your admins and monitoring activity, but these top four tips are a great place to start and can significantly reduce the risk of your account being hacked. Take the time to implement them, and rest assured that your Google workspace account will not fail you.